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Agreement Between Administrative Data and Patients’ Self-Reports of Race/Ethnicity
Open accessAbstract
Objectives. We examined agreement of administrative data with self-reported race/ethnicity and identified correlates of agreement. Methods. We used Veterans Affairs administrative data and VA 1999 Large Health survey race/ethnicity data. Results. Relatively low rates of agreement (approximately 60%) between data sources were largely the result of administrative data from patients whose race/ethnicity was unknown, with least agreement for Native American, Asian, and Pacific Islander patients. After exclusion of patients with missing race/ethnicity, agreement improved except for Native Americans. Agreement did not increase substantially after inclusion of data from individuals indicating multiple race/ethnicities. Patients for whom there was better agreement between data sources tended to be less educated, non–solitary living, younger, and White; to have sufficient food; and to use more inpatient Department of Veterans Affairs (VA) care. Conclusions. Better reporting of race/ethnicity data will improve agreement between data sources. Previous studies using VA administrative data may have underestimated racial disparities.
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“For example, several studies found that the plausibility of the patient race/ethnicity information in their dataset was questionable because the data were incomplete; in other words, plausibility was low because a patient’s race was reported correctly in one area, but as “other” in another.21,86,87”
From The quality of social determinants data in the electronic health record: a systematic review (2021) · cites this paper as [86]
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“Studies examining diagnoses, types of care received, and demographic variables have demonstrated the validity of VA administrative databases, although race/ ethnicity data are frequently missing [29,30].”
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Huebinger, R., Ketterer, A. R., Hill, M. J., Mann, N., Wang, R. C., Montoy, J. C., Osborn, L., & Ugalde, I. T. (2023) · American Journal of Emergency Medicine · doi:10.1016/j.ajem.2023.12.015 · Cited by 6
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“Fourth, while self-reported race/ethnicity data, such as what was used in our study, may help avoid some of the misclassification and misidentification that occurs in many hospital systems, it is not possible to account for the potential subjectivity inherent to self-reporting (33,34).”
Edgar, H. J. H., & Ousley, S. (2013) · doi:10.1017/cbo9780511984464.020 · Cited by 5
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Cancer Epidemiology in the Northeastern United States (2013–2017)
Rees, J. R., Weiss, J. E., Gunn, C., Carlos, H. A., Dragnev, N. C., Supattapone, E. Y., Tosteson, A., Kraft, S. A., Vahdat, L., & Peacock, J. (2023) · Cancer Research Communications · doi:10.1158/2767-9764.crc-23-0152 · Cited by 4
Lan, C.-W., Joshi, S., Dankovchik, J., Jimenez, C., Waddell, E., Lutz, T., & Lapidus, J. (2021) · Journal of Racial and Ethnic Health Disparities · doi:10.1007/s40615-021-01127-z · Cited by 4
Contextualized race and ethnicity annotations for clinical text from MIMIC-III
Walk, O. J. B. D., Pichon, A., Nieva, H. R., Sun, T., Li, J., Joseph, J. W., Kinberg, S., Richter, L. R., Crusco, S., Kulas, K., et al. (2024) · Scientific Data · doi:10.1038/s41597-024-04183-2 · Cited by 6
Bossick, A., Katon, J., Gray, K. E., Ma, E. W., & Callegari, L. (2020) · Journal of Women's Health · doi:10.1089/jwh.2020.8503 · Cited by 3
McAdam, J., Richard, S. A., Olsen, C. H., Byrne, C., Clausen, S. S., Michel, A., Agan, B. K., O’Connell, R. J., Burgess, T. H., Tribble, D. R., et al. (2025) · Journal of Racial and Ethnic Health Disparities · doi:10.1007/s40615-025-02351-7 · Cited by 4
“These findings are similar to studies in other populations [29, 33, 36, 38, 39, 41, 42, 44, 45, 47, 50, 63].”
Racialized Police Use of Force and Maternal Health
Muchomba, F. M., Teitler, J. O., Fox, C., & Reichman, N. E. (2024) · American Journal of Preventive Medicine · doi:10.1016/j.amepre.2024.11.017 · Cited by 2
Ore, A. S., Areán-Sanz, R., Liu, B. S., Arndt, K. R., Hernandez, A., Ponce, C., Bain, P. A., & Messaris, E. (2024) · Diseases of the Colon & Rectum · doi:10.1097/dcr.0000000000003217 · Cited by 2
Chakkalakal, R. J., Fox, J. P., Green, J., Nunez-Smith, M., Nallamothu, B., & Hasnain-Wynia, R. (2018) · Journal of Immigrant and Minority Health · doi:10.1007/s10903-016-0517-9 · Cited by 2
“Asian Americans are prone to misclassification and undercounting in hospital records because of systemic problems with current race/ethnicity data collection strategies [8, 9, 17] including reliance on observer-reported rather than self-reported race/ethnicity data [18] and the common practice of homogenizing diverse…”
BackgroundMethods and approaches in using secondary data sources to study race and ethnicity factors.
Subramanian, S. (2009) · Methods in molecular biology · doi:10.1007/978-1-59745-416-2_12 · Cited by 2
Kaplan, J. B. (2014) · Race and Social Problems · doi:10.1007/s12552-014-9121-6 · Cited by 24
“agreement between assigned and self-reported race/ethnicity can be much lower when subjects with missing data are considered ‘‘misclassified’’ instead of being excluded from analyses (Boehmer et al. 2002; Hamilton et al. 2009; Kressin et al. 2003; Stansbury et al. 2004).”
BackgroundBoatswain-Kyte, A., Antwi-Boasiako, K., Baiden, P., Trocmé, N., Fallon, B., Esposito, T., Black, T., Mackenzie, P., & Lwin, K. (2025) · International Journal of Child Abuse & Neglect · doi:10.1016/j.chiabu.2025.107728 · Cited by 1
Examining Agreement Between Binary Hispanic or Latino Ethnicity Variable With Country of Origin
Salhi, R., Meeker, M. A., Zachrison, K., & Samuels-Kalow, M. (2025) · Annals of Emergency Medicine · doi:10.1016/j.annemergmed.2025.08.008 · Cited by 1
Urgent versus elective surgical disparities among American Indian and Alaska Native patients.
Brown, B., Holt, S. K., Dindinger-Hill, K., Wolff, E. M., Javid, S. H., Nyame, Y., & Gore, J. L. (2024) · World Journal of Surgery · doi:10.1002/wjs.12132 · Cited by 1
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Enhanced Identification of Hispanic Ethnicity Using Clinical Data
Ochoa‐Allemant, P., Tate, J. P., Williams, E. C., Gordon, K. S., Marconi, V. C., Bensley, K. M., Rentsch, C. T., Wang, K., Taddei, T. H., Justice, A. C., et al. (2023) · Medical Care · doi:10.1097/mlr.0000000000001824 · Cited by 4
Doctors’ Perceptions of Multiracial Adolescents
Herman, M. R. (2022) · Social Sciences · doi:10.3390/socsci11040146 · Cited by 1
“2009), and on whether registration clerks at a doctor’s office list the same race for the patient as the patient lists for him/herself (Kressin et al. 2003)—but not on whether the doctor’s assessment of the patient’s race is consistent with the patient’s self-identification.”
BackgroundZeber, J. E., Gonzalez, J. M., Dorn, R. A. V., & Interian, A. (2011) · Depression Research and Treatment · doi:10.1155/2011/195084 · Cited by 2
Measuring cultural and ethnic diversity in research and innovation
Gök, A., Macmillan, G., Bingzhang Chen, A., & Karaulova, M. (2026) · Research Evaluation · doi:10.1093/reseval/rvag015 · Cited by 6
The Role of Top Management Team Cognitive Diversity in a Global Sample of Innovative Firms: A Review
Simmers, C. A. (2021) · doi:10.1007/978-3-030-59916-4_26 · Cited by 1
Racial Misclassification Masks True Prevalence of Suicide in South Asian Americans
Jha, A., Ahuja, M., Wani, R. J., Methipara, A. T., & Anderson, J. E. (2021) · Journal of Social Welfare and Human Rights · doi:10.15640/jswhr.v9n2a1 · Cited by 1
“Other‖ or ―Unknown‖ race (Boehmer et al., 2002; Kressin et al., 2003).”
Metadata
- Authors
- Kressin, N. R., Chang, B.-H., Hendricks, A., & Kazis, L. E.
- Affiliations
- Boston University (US)
- Venue
- American Journal of Public Health
- Publisher
- American Public Health Association
- Published
- 2003-10
- Volume
- 93
- Issue
- 10
- Pages
- 1734-1739
- ISSN
- 0090-0036 (ISSN-L)
- 1541-0048
- PMC
- PMC1448042
- OpenAlex
- W2145841259
- Cited by
- 234
- References
- 0
- Citations by year
- 2026: 1 · 2025: 5 · 2024: 7 · 2023: 10 · 2022: 10 · 2021: 11 · 2020: 6 · 2019: 6 · 2018: 5 · 2017: 5 · 2016: 8 · 2015: 18 · 2014: 15 · 2013: 13 · 2012: 11
- FWCI
- 30.95
- Type
- journal article
- Language
- en
- Open access
- green
- www.ncbi.nlm.nih.gov
- Locations
- American Journal of Public Health (publishedVersion)
- PubMed Central (publishedVersion)
- PubMed (publishedVersion)
- Topics
- Health Sciences › Health Professions › Health Information Management › Medical Coding and Health Information
- Social Sciences › Anthropology › Race, Genetics, and Society
- Health Sciences › Health Professions › Health Information Management › Electronic Health Records Systems
- Keywords
- race and ethnicity, self-report, administrative data, data source agreement, veterans, racial disparities, Native Americans, sociodemographic correlates
- MeSH terms
- Demography, Ethnicity, Health Services Research, Hospitals, Veterans, Humans, Patients, Self Concept, Socioeconomic Factors, United States, United States Department of Veterans Affairs, Veterans, Reproducibility of Results, Databases, Factual, Public Health Informatics
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